Occasionally you may need to edit the drug log after it’s been finalized.
You will have until midnight on the same day to adjust the drug log, otherwise there is no way to edit the drug log. If a mistake is caught after the drug log is locked, you can only append a note to the log.
Editing the drug log
There is no way to edit the drug log after midnight on the appointment date. Once it has been finalized you can re-open it, until the midnight when the log is locked. So, what should you do if you find there’s a mistake that somehow needs to be fixed?
Drug Log was Finalized – How to make a correction or add more drugs.
Same day:
If the log was finalized and is it is still the same day, go to Clients > Drug Logs and click Reopen the log. From Patient Flow, you can mark an animal as “Not Done” from the Treatment sheet/Surgery screen and make changes or add to their drug list. Once midnight hits, the finalized drug log cannot be reopened.
Next day:
If the drug log was finalized and we are now into a new day or days later, unfortunately, there is no way to change that finalized log.
First, when starting the new drug log for the next working day the starting balance of a drug bottle may be incorrect if something had not been logged correctly on a previous day. From this pop-up screen, each open bottle will be listed with the current balance. Adjust the bottle’s balance that had been logged incorrectly on the previous day. Increase or decrease as necessary.
Next, you should edit the animal’s appointment and make notes of what drug was not logged correctly under the Internal Medical Notes. To do this go to Check In/Checkout for that date. Edit the appointment by clicking the status which should be “Checked Out.” On the Treatment sheet tab, locate the notes box titled Internal Medical Notes.
Last, locate the drug log date in the log list, here: https://clinichq.com/app#/checkout/medical/drug-log. Locate the Add Note button beside the date to make notes of what drug was logged incorrectly or not logged at all. You would need to add a note for the day the animal was seen when the discrepancy in logs occurred. You should also make a note on the new drug log that was started if the bottle balance was adjusted and why it was adjusted.
Add a note to a finalized drug log.