10.4.4.3. Logging Controlled Prescriptions

*THE BIG WHAT
Patient Flow allows your clinic to create a drug log that will track the amount of waste, administered, and dispensed controlled drugs. For prescriptions of controlled substances, you will need to log the drug as dispensed for the log and also print the prescription label. This requires two separate actions that are discussed in this section.

Adding Prescribed Controlled Substance (CS) to the Drug Log

Prescribing a controlled drug requires two actions:
1. Recording the drug in Patient Flow so that it is on your drug log. To do this use the “Other” drug option.
2. Using a product line item to print a prescription label and assign a price to the prescription.

Configure Patient Flow Settings for the Drug

Start by ensuring the drug is enabled in Settings > Patient Flow Setup > Available Drugs Setup.

Enable all drugs used by your clinic in Available Drugs.

If it is a controlled substance, add the bottles to Settings > Patient Flow Setup > Setup and Manage Controlled Substances before logging it in Patient Flow.

Logging the Drug in Patient Flow

1. Using the Drug Action menu, choose Other Drug.

Use the Drug Action menu to select the "Other Drug" option

2. From the pop-up window, select the drug from the dropdown menu.
If it is controlled, you will be required to choose the bottle used and the total amount dispensed.
There should be a blue check next to the bottle number being drawn from.

3. Mark “Dispensed” for the prescribed controlled drug. This indicates the animal has not received the drug while in the clinic. On the animal’s drug list, it will show a syringe icon versus a green check indicating administered.

4. Click the route of administration and Save.

Mark "Dispensed" for the prescribe controlled drug.

Printing the CS Prescription Label

Configure the CS Prescription Label

For clinics that opt to print prescription labels through Clinic HQ, the setup instructions for your printer and labels are covered HERE.

The user logged in needs to have permission to print a label for a controlled substance.

Edit the user to assign permission to print CS RX labels.

When creating your prescription label, you will notice a tick box that can be marked if the RX is a controlled substance. If it is, only users who have permission (given as a part of the User Roles) can print a prescription label for this drug. This is the only function of that tickbox. Marking it will not add the prescription to your drug log but simply permits the user to print a label.

Prescription setup CS indicator limits who can print the label

Add the Line Item to the Appointment Services

To print the label, the product must be listed in the appointment’s services. From Patient Flow click on the services and add the item. You can add the item to the services from any stage of Flow.

Add the RX product to the animals Services

The print action is available on the “RX” page in Flow or next to the line item in Services.

Print a label from the RX screen of Patient Flow

Print a label from the animal's services list.