Wellness Calendar Rooms
Your clinic is in charge of deciding which “rooms” you’ll have on your calendar. Some clinics opt to repurpose the rooms with vets instead, and that’s fine. Notice on your clinic’s calendar which rooms you have available. Rooms can be designated for very specific appointment types. For example, a room for “dentals” could be restricted to dental appointment types only.
Set when appointments can be scheduled with Rooms.Rooms will show on the Wellness Calendar for the columns to book an appointment time. The appointments can only be scheduled during the room’s configured hours.
Rooms display on the calendar as columns to schedule under.Create a Wellness Room
Creating a room, setting times, and assigning the appointment types to the room allows your team to limit when services are offered and scheduled. Once Appointment Types have been created, navigate to the second tab labeled “Rooms”
Create rooms by clicking +Add New.
In this pop-up, give the room a name and assign the details.
Title is the room’s displayed column name on the calendar. The title length must not exceed 25 characters (including spaces.)
Start Time is when the first appointment is checked in.
End Time is when the last appointment in that room ends. Example: If you want your last appointment to be at 3 pm and the appointment length is 15 minutes, then your end time should be 3:15 pm.
Order is the numerical arrangement of the rooms on the calendar from left to right. “1” being the column furthest left.
Is Active If selected, this makes the room appear on the calendar and appointments assigned to the room can be scheduled.
Any Appointment Type If selected, all appointment types can be booked during the hours of this room. IF you need to restrict which appointments can be booked at certain times, you will need to untick this setting and assign appointment types to the room.
If the room should be appointment-specific, untick “Any appointment type.”
A dropdown menu will appear.
From the list, select the appointment type. Click +Add
Do this for each appointment type that should be restricted to booking this room.
Once configured, click Save.
Creating a room and assigning appointment types.Known Bug on Wellness Settings
Rooms cannot be deleted.
In Settings > Wellness Settings > Appointment Types & Rooms cannot be deleted. The solution is to Edit the appointment type and uncheck the “Is Active” box and Save.
Making an appointment type
Assigning a room Appointment types that are not active will be moved to the Inactive list. These can be made active again if you need to reuse the appointment type.
Filtering for active room/appointment types